Hospitality and Events Trainee

Level: Trainee Program
Location: Charlotte, NC
Reports to: Associate / Manager Level

POSITION OVERVIEW

The Hospitality & Event Management group provides corporate event and hospitality management services to clients across various industries with an emphasis on client hosting programs, typically surrounding sporting and/or entertainment events, as well as business meetings. The Hospitality and Events Trainee in the Charlotte office will assist in developing many of the components involved in producing events for corporate clients, with a concentration in the sport of NASCAR. This will include things such as concept ideation, collateral development, venue research, hotel and transportation management, management of at-track vendors and logistics, and budget management. Trainees will also gain exposure and experience in event planning by attending on-site customer hosting programs and meetings.

PRIMARY RESPONSIBILITIES

• Researching, analyzing, and summarizing data for client presentations
• Participate in brainstorms; demonstrate a willingness to propose innovative ideas/concepts for client programs
• Conduct venue research/compose recommendations
• Support hotel and transportation logistics management
• Propose food and beverage menus; taking into consideration clientele and the guest experience
• Recommend event gifts; including product sourcing and fulfilment
• Maintain attendee lists and other key documents, specifically status reports and meeting notes
• Organize, distribute and manage client ticket allocations
• Develop and maintain relationships with outside vendors
• Manage shipping and receiving logistics
• Reconcile event budgets
• Provide general office support as needed
• On-site event assistance as needed

REQUIRED SKILLS & EXPERIENCE

• Bachelor’s degree
• Excellent communication skills, both written and verbal
• Strong organizational and time management skills
• Detail-oriented, with the ability to manage multiple tasks at a time and work efficiently under pressure
• Must be able to work within a team, demonstrate initiative and be proactive in seeking solutions to problems
• Ability to demonstrate professionalism and courteousness in all situations
• NASCAR experience is ideal, but not required